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 Every running organization is involved in a way or another into processing documents. Whether they are paper documents or digital files, they still need a way to be stored, indexed and secured for later reuse. Softex Alpha Archiver provides your organization with the most advanced, secured, easy to use digital archiving system.
 What organizations can benefit from Softex Alpha Archiver? All government agencies that is responsible for processing millions of paper documents/day. Legal firms that are required to maintain large volumes of paper document for usage. All industrial organizations that need to keep track of their warrantee certificates. All travel agencies that require maintaining rates & contracts for all parties involved in operations. All accounting consultants that require keeping copies of huge accounting logs & records without the need of storing large volumes of documents. All parties that run large operations involving thousands of employees and would like to maintain all documents of each & every employee. Stock exchange & brokerage firms that need to store all legal documents of transactions with both clients & stock markets. Banks that aims to provide digital archiving system that is accessible from anywhere linking all documents & future branches world wide. What are the basic guidelines for successful document management systems? Must have the ability to get data from multiple sources (The More, The Better). It must supports scanning for paper documents and importing digital documents (Word, Excel, PDF, etc). Must have the ability to index your data in a way that helps you organize & retrieve them easily. Must have the ability to view documents, print them or even export them to hard drive. Must have a consistent backup & recovery mechanism allowing you to backup your documents in a secured & easy way. Must provide a customizable security system allowing you to define users and access rights on each & every document in the system. Must be ready to store huge amounts of data in a reasonable space without affecting performance. Must implement very easy to use interface to make it simple for users. Must provide a way to integrate with other systems easily in the work environment.
What does Softex Alpha Archiver provides you? Softex Alpha Archiver is the ultimate solution for huge data warehousing operations, Its capabilities provides you with:
Data Scanning & importing:
 Scanning ability for paper documents, the system supports a wide variety of scanners with different sizes (A3 and A4). Supports hybrid and multi-functions devices such as 3in1 copier, fax and printer devices. Generate Auto-names for documents based on user, date, time and department. The ability to scan multiple pages into single documents. Provides inline photo processing tool to adjust size, crop, remove noise and fix colors of scanned documents. Automatic detection of blank pages. Archive all types of electronic documents (Word, Excel, PDF, Text files, Sound, Video and more). Provides you with total user interface via web including managing documents from within internet browsers. Importing of full directories with drag & drop into Alpha Archiver interface. Export and import documents via Softex portable volumes: These volumes are secured via passwords & internal encryptions. Extract all electronic files Meta data for indexing and searching abilities. Imprint images with markers, tags and dates stamps. Indexing & organizing documents:
Build different custom index cards for different documents types. Customizable rules to enforce user enters required data in selected index fields. Customizable color coding to distinguish different document types. Customizable index lists to allow users to select predefined values in index entries. Supports OCR for over 15 languages that can provide indexing & searching scanned documents for words & phrases. Storage & Capacity:
Has the ability to create your own storage volumes and categories in the system with the ability to set permissions for each volume. Based on SQL server 2005 databases, your data can grow up to 524,000 Terabytes as long as you have enough space to store it. Softex Alpha Archiving provides its own compression mechanism to help your organization save more data in less space. Softex provides an import & export wizard to move total or partial data volumes for backup & data transfer purposes. Search & Documents Retrieval:
Index files provide fast and accurate way to pin out required documents. Full availability to search each & every index field. Supports partial searches via wild cards ('Mag*'). Filter by volume, category, security, user, creation date, time, remarks or more. Save search results for later reuse. Provides high level & statistical reports for search results.
Document Output:
Customizable print options, including scaling, zooming and more. Accurate scaling mechanism to protect image proportional. Platform independent data retrieval via web browsers. Ability to integrate with existing applications via web services. Distribute & generate royalty free documents on CD/DVDs. Provides exporting volumes with their own viewer application to be portable anywhere.
Security:
All documents are encrypted using built in 64 bit encryption inside the database even if the database is compromised, the data will still be secured. Create your own users & groups and assign rights to each volume, category or even file. Different access levels for each user: Read / Write / New / Edit / Delete. Deleted documents are never lost. Modified documents keeps full edit history. Full system usage auditing that records each and every data access action on each document. Force printouts to include watermarks and track system output. Request users to record the reason of data export.
Document Manager:
Customizable tree for building nested documents categories. Display documents name, index, size and information via browser. Track all documents version before and after editing. Place sticky notes on images with built in markers facilities. All images stamps & markers do not affect original documents. Coloring codes for easy distinguishing of documents. Zoom in & out in a full built in image viewer.
Available versions of Softex Alpha Archiver: Standard Alpha Archiver Edition. Alpha Archiver Online.Standard Alpha Archiver Edition:
This version contains full functionality of Softex Alpha Archiver but you will have to prepare an in-house deployment environment. This means you will have to host all your data locally inside your organization (including servers, UPS systems, software licenses, etc).
Alpha Archiver Online:This version also contains full functionality of Softex Alpha Archiver but in this edition Softex Software House provides data warehousing for your Archive. The system works via internet and you don't need to purchase or run your own servers, UPS systems, software licenses, etc
Comparison between Softex Alpha Archiver Editions
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What interface languages are supported by Softex Alpha Archiver and what languages can I use to store my data? 
